When reviewing your lease agreement, there are many different clauses to evaluate.

Two of the most important are the “Option to Renew” or “Extend” clauses.

Looking at Your Options

Veterinarian with a client and dog

Options to Renew or Extend the lease are typically written for the purpose of benefiting the landlord; therefore, it is your responsibility to negotiate this clause to tip the scales in your favor.

Landlords often craft “Options” language to minimize their value to tenants by applying limitations such as who may exercise these options, when, how, and what must occur at the time.

Landlords may also add further provisions that allow them to revisit the lease at renewal time and insert restrictive language such as “Demolition” rights, a “Relocation Clause” or “Assignment” language that works for their benefit at sale time. Despite what some landlords might argue, all lease terms are negotiable and it’s important to do so to protect your rights.

Leveraging Your Options

In the event that a less-than-favorable lease was signed at startup time, renewal options provide you with the opportunity to bring the landlord back to the table to perhaps renegotiate some of the original terms in your veterinary office lease. In addition, as you mature in your career, you may not have the same goals you once did when you originally signed your lease agreement. Maybe you are looking to sell your veterinary clinic in the next 10 years, relocate, or expand your veterinary clinic or service offerings? Options to Renew/Extend can provide you with the flexibility to secure a more favorable lease agreement in your current location that is more reflective of your present and future practice goals.

Lease Performance Provisions

It’s important to be aware that Options to Renew/Extend often include performance provisions. For example, your lease may specify that you, the tenant, cannot be in default in order to maintain the right to renew/extend the lease. This is reasonable since you should be current on rent at the time of an extension.

Rental Rates Upon Renewal

Veterinarian and Lawyer signing papers

There are many different ways that rental rates may be determined within an Option to Extend or Renew clause. Often times, “fair market value rent” is referenced. It will be important to ensure that no lower rental limit is specified in this case. For example, if your lease adds “but at no time shall be less than the rent which was payable during the last year of the term,” you may not be able to take advantage of reduced rental rates in the market.

If a rental rate is not specified, be sure to include some type of dispute resolution clause to prevent the landlord from quoting an unfair rate to take advantage of your situation, or force you not to renew. In some cases, landlords reserve the right to terminate the lease in the event that the tenant and landlord cannot agree to a rental rate. In these cases, some methodology of third party determination is critical.

Improving the Resale Value for Your Veterinary Clinic 

Although you may not currently have any plans to sell your veterinary hospital, it is still important to ensure that your office lease does not include anything that may negatively impact a future decision to sell. For Extension/Renewal clauses, ensure that the options are not directly tied to you, the original tenant. Rights should be assignable or transferable to a new owner.

Using Options in Your Veterinary Office Lease to Protect Your Business

The details in your veterinary office lease agreement impact the operation, finances, value and future sale of your clinic. It is critical that the Option to Extend/Renew clauses are reviewed and written properly so your best interests are served in the long run.

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